How Synaipse works

Synaipse sits between your operative notes and your billing workflow. However a note reaches us — fax, email, an uploaded PDF, or your EHR — it runs through the same automated pipeline and comes out the other side as structured, coded data your team can bill from with confidence.

The pipeline

Every document follows five stages. Most cases pass straight through; only the ones that need a human land on a worklist for review.

  1. Capture — Synaipse receives the note from any intake channel and creates a case. Faxes and scans are converted to text, and the original document is always retained.
  2. Identify — The patient, encounter, provider, facility, and date of service are matched against your existing records so the note is attached to the right account.
  3. Extract — Synaipse reads the narrative and pulls out the clinically relevant details: procedures performed, findings, laterality, devices, specimens, and supporting diagnoses.
  4. Code — Extracted details are mapped to the appropriate CPT, ICD-10, and modifier codes, with the supporting language from the note linked to each code.
  5. Review & export — Clean cases are released to billing automatically. Anything ambiguous or low-confidence is routed to your worklist for a quick human check before it moves on.

Synaipse never discards the source document. Every extracted value and code links back to the exact passage in the original note, so a reviewer (or an auditor) can always see where a result came from.

What Synaipse extracts

For each operative note, Synaipse structures the data your billing process depends on:

  • Name
    patient
    Type
    record
    Description

    The matched patient and encounter, including date of service and provider.

  • Name
    procedures
    Type
    list
    Description

    Each procedure performed, with the supporting text from the note.

  • Name
    diagnoses
    Type
    list
    Description

    Pre- and post-operative diagnoses tied to the relevant procedures.

  • Name
    cpt_codes
    Type
    list
    Description

    Suggested CPT codes with confidence and linked source language.

  • Name
    icd10_codes
    Type
    list
    Description

    Suggested ICD-10 diagnosis codes.

  • Name
    modifiers
    Type
    list
    Description

    Applicable modifiers (laterality, multiple procedures, and more).

Where it fits

Synaipse is designed to drop into your existing revenue cycle rather than replace it. Notes keep arriving exactly as they do today — your surgeons and staff don’t change anything. On the other side, coded cases flow to your billing system or clearinghouse, and your coders spend their time on the cases that genuinely need expertise instead of data entry.

Set up your intake channels